Upload the videos

The most compelling content you have to bring participants back into the hub is the videos of the sessions. We recommend you publish them early while the event is still fresh on people's minds.

Get a head start

If all of the talks are pre-recorded, you can actually upload each video to the hub ahead of time and set them to be visible to collaborators only. Then, you simply need to change the visibility whenever you're ready — either after each individual talk has passed, or at the end of the entire event.

Decide how much to edit

The entire livestream broadcast will be saved to your hub automatically and can be made visible to participants (or even the general public) with just a couple of clicks. However, this will be unedited and possibly very long if your event ran over many hours. Also, if you did any testing at the start before you made the stream visible in the hub, a heads up this will also be included. However, for short streams that don't require editing, you can essentially make the video visible immediately!

For most other use cases, we suggest uploading a video per individual session. You can either download the full livestream file from Vito to edit it or, better still, ask your streaming engineer to save the stream file locally and then cut each session up at the end to provide you with the video files.

Set custom thumbnails

Vito sets a video thumbnail based on the video content, but for the most attractive-looking gallery, you may want to replace each default thumbnail with a custom one at 2560  ×  1440 px. This is another easy opportunity to add your event branding to the hub.

Image description: A block of videos featuring uniform custom thumbnails.

Additionally, you should give the video a clear title and think about adding a description, which will be displayed whenever you add a video block containing a single video.

Add captions

Vito supports attaching WebVTT (or VTT) files to pre-recorded videos, which is a format that video players can use to display an overlay of captions and/or subtitles for the audio track of your video and can be toggled on or off by the participant, using the media player controls.

If you've worked with a live-captioning team, they should be able to provide a text file of the transcription, which gives you a starting point for creating the VTT files. You'll need to add timecodes to each line. This can be laborious to do manually, in which case you might want to engage a service to do this on your behalf.

ℹ️ Read our help article for how to upload your finished VTT files to Vito.

Play around with blocks

You can embed a single video or gallery of videos on basically any page, so get creative! You can even attach a video to the relevant session in the event schedule, for a quick and easy playback experience.

Make the video gallery public

You may want to keep the videos visible only to registered participants for a set amount of time, but you can also easily open them up to the general public by changing their visibility to include visitors as well. This way, you can create a page with all the videos, share the link, and anyone can watch without needing to sign in to the hub. It's like a YouTube channel without any ads, and that you can customize however you like!