Provide live captions

You'll need to make arrangements for this ahead of time, but working with a captioning service will make your event more inclusive for your audience. If you're operating with a tight budget, consider creating a captioning sponsorship package to cover the cost of professional captioners. There are also cheaper AI-powered solutions available, but bear in mind they will be less accurate so may be a false economy.

Why include captions?

Captions are obviously critical for deaf people and hard of hearing people, but they can also aid general comprehension in many scenarios, related to both content and context:

On that last point, there is both scientific and anecdotal evidence that closed captions can be helpful for people with autism spectrum disorders, people with auditory processing disorder, people with various forms of ADHD, and people with dyslexia among others.

How live captioning works

Professional captioners type a specialist shorthand on steno machines, essentially "writing" each full word phonetically rather than spelling it out letter by letter. This way, they are able to transcribe up to an astonishing 300 words per minute. For online events, the captions are displayed at a dedicated URL that you can link to from within Vito so it displays next to the media player.

You can also request the transcriptions to be provided as text files following the event, so that you can re-purpose them as closed captions when uploading the session videos to watch on demand.

Tips for smooth captioning

The simple act of providing live captions has the potential to significantly enhance the event experience for lots of members of your audience, and we hope this chapter helps you navigate the process.